Registrar/Transcripts

Student Resources

Office of the Registrar

Welcome to the Office of the Registrar. Our office is responsible for maintenance of academic records (i.e. grades, attendance, and enrollment), processing Academy of Art University transcripts, enrollment verifications, transfer credits, and monitoring academic status, progress, and graduation. Hopefully, this page will answer your questions; if not, please give us a call or stop by.

Location & Contact Information
79 New Montgomery St., 3rd Floor
San Francisco, CA 94105
Phone: 415-618-6454
Fax: 415-618-8237
Email: records@academyart.edu
Monday-Friday, 8:30am - 5:30pm (PST)

Downloadable Forms

• Request for Transcripts
• Change of Address Form
• Enrollment Verification
• Certification of Completion

Grades

The Academy does not mail out hard copies of grades; you must login to Student Self-Service to see your midterm and final grades. For questions about your Student Self-Service user ID and password, please contact Student Services at 415-618-6508.

Enrollment Verification

Enrollment Verifications can be used to prove enrollment for various reasons such as health or car insurance, loan deferment, or employment.

How to Order:

• Download, print, complete and sign the Enrollment Verification form OR
• Order in person at the Office of the Registrar
• We do not send electronic copies of Enrollment Verifications

You may pick up the Enrollment Verification or have it mailed. There is no fee for this service.

Note: We can only verify enrollment for the semesters you attended the Academy. If you are not currently enrolled we cannot verify your enrollment.

Loan Deferment

Request an in-school deferment form from your loan company, or download a form from their website. Fill out and submit the form to the Office of the Registrar. We will complete the school section, and send the form to the loan company (be sure to provide the loan company's address).

Note: We can only verify enrollment for the semesters you attended the Academy. If you are not currently enrolled we cannot verify your enrollment.

Transcripts

Official transcripts contain academic records, including grades and dates of attendance. Current students may view and print their grades and unofficial transcripts through Student Self-Service.

How to Order:

• Download, print and complete the Transcript Request form OR
• Order in person at the Office of the Registrar
• We do not send electronic copies of transcripts

Transcripts cannot be ordered by email or over the phone; your signature is required to release your transcripts.

Payment:
Official transcripts are $10.00 for the first copy and $2.00 for each additional copy on the same order. Payment can be made by check, money order, cash or Visa/MasterCard. Follow payment instructions on form. Unofficial transcripts are free.

Timeline:
Transcripts can take up to one week to process - NO EXCEPTIONS. We do not offer a rush service. Requests may take longer at the end of each semester after grades post. If you are concerned about having your transcript ready by a certain date, please submit your request early.

Delivery:

• Mail: Transcripts may be mailed to another school or institution; write the receiving institution's address in the space provided on the form.
• Pick up: Transcripts may be picked up at the Office of the Registrar, please check the box on the form. If a friend will pick up your transcripts, we must receive a signed statement in advance indicating who is picking up your documents. Be sure your friend has her/his ID.

Official Transcripts:
To remain official, transcripts must remain in the sealed envelope from the generating institution. If you are curious what your transcripts looks like, you can view it on Student Self Service or order an unofficial transcript.

Unofficial Transcripts:

• Print from your Student Self Service (for questions about your Student Self-Service User ID and Password, please contact Student Services at 415-618-6500), OR
• Order using the Transcript Request form

For information on transferring classes please visit the Articulation Office page on the main Academy Web site.

Note: Only official transcripts are acceptable as proof of graduation and transfer evaluation.

Diploma

Diplomas are mailed 8 to 10 weeks after final grades post. If you would prefer to pick up your diploma, contact the Office of the Registrar at 415-618-6454 or records@academyart.edu. We will contact you when your diploma is ready. If a friend will pick up your diploma we must receive a signed statement in advance indicating who is picking up your documents. Be sure your friend has her/his ID.